BATIC App — Privacy Policy

Effective date: 9 July 2026 · Batic Law Firm · Contact: it@baticfirm.com

BATIC is the internal practice-management application of Batic Law Firm ("the Firm"). It is intended for use by the Firm's employees and authorized personnel only. This policy explains what the app collects and how it is used.

Information the app processes

• Account information — your work email and password are used to sign in to the Firm's own system. Credentials you choose to remember are stored encrypted on your device only.
• Work data — matters, cases, tasks, timesheets, clients, leave requests and documents you access or create are read from and written to the Firm's private server (ERPNext at sys.baticfirm.com) over encrypted connections (HTTPS).
• Location — used only at the moment you tap check-in/check-out (or send an attendance request), to verify presence at the office and record the punch location. The app does not track location in the background.
• Files — documents or photos you explicitly choose to upload (e.g. matter documents, sick-leave notes) are transferred to the Firm's server.
• Push notification token — a device token from Google Firebase Cloud Messaging is stored on the Firm's server so work notifications (task assignments, approvals, court-session reminders) can be delivered to your device.

What the app does NOT do

• No advertising, and no advertising identifiers.
• No sale of personal data, ever. The only disclosure to a third party is the AI processing described below, and only for users who have agreed to it.
• No third-party analytics or tracking SDKs.
• No background location tracking.

AI features and the data they send

Two optional features send data to an AI provider outside the Firm. Both are off until you agree, each is agreed to separately, and either can be switched off at any time in Settings. If you do not agree, the feature does not run and nothing is sent.

• Batic AI (assistant chat) — the question you type and the earlier messages in that conversation are sent to the Firm's server, which forwards them to OpenAI to generate a reply. If your question contains client names or matter details, those are included in what is sent.
• Voice time logging — the audio recording of your voice, together with the list of the Firm's client names used to match the name you speak, is sent to the Firm's server, which forwards it to Google (Gemini) for transcription. The recording is not retained after it has been transcribed.

This data is used only to produce the reply or the time entry you asked for. It is not used to train any AI model, is not used for advertising or profiling, and is not disclosed to anyone else. Both providers are bound by their enterprise data-processing terms to protect the data to a standard equal to that described in this policy, and not to use it for their own purposes.

Service providers

Notifications are delivered through Google Firebase Cloud Messaging. Map tiles on check-in screens are loaded from OpenStreetMap. The AI features described above use OpenAI and Google (Gemini). All work data is stored on the Firm's own server.

Data retention & deletion

Work records are retained according to the Firm's internal policies and applicable law. Accounts are provisioned by the Firm; to deactivate an account or request deletion of personal data, contact it@baticfirm.com. Uninstalling the app removes all locally stored data, including remembered credentials.

Children

The app is a workplace tool and is not directed at children.

Changes

Updates to this policy will be posted at this address.